Employee Notifications (Mobile)
Employees always receive reminders for their own certifications, even if they don’t have permission to manage them. Notifications are sent:
30 days before expiration
10 days before expiration
On the day of expiration
From the notification, employees can tap to:
View certification details.
Upload renewal documentation if the certification is set to Employee Managed.
Supervisor Visibility (Mobile)
Supervisors can now view their crew’s certification statuses directly from the BusyBusy mobile app under Supervisor Tools → More → Certifications.
This makes it easy to see which employees are fully certified, which certifications are expiring soon, and which have expired.
Supervisors with View Crew permission can view records, while those with Manage permission can renew or edit them.
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Tip: Supervisors can check certification statuses before assigning equipment or starting a shift to prevent compliance issues. |
Manager Notifications (Web)
Managers and admins can monitor expiring and expired certifications from:
Certification Dashboard Cards
Show counts of Expiring and Expired certifications.
Clicking a card opens the Certification Status page filtered to the right records.
Certification Status Page
Filter by employee, certification type, or expiration window.
See issue/renewal dates, expiration dates, and uploaded documentation.
Alerts When Clocking In
BusyBusy checks certifications at the moment of clock-in:
If an employee selects equipment that requires a certification they don’t have, a pop-up alert appears showing which certifications are missing or expired.
Employees are blocked from clocking into that equipment until their record is updated.
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If the employee has permission to manage their own certifications, they can upload the missing documentation immediately from the pop-up. |
Alerts When Scheduling
When assigning employees to equipment through the scheduling calendar:
A warning icon appears if a selected employee does not have the required certifications.
If the warning is ignored, a second pop-up alert will list the missing certifications before the schedule is created.
Managers can choose to continue with scheduling (e.g., for a new hire whose documentation hasn’t been uploaded yet), but the system ensures you’re always aware of the gap.
Why These Matter
Employees: Never get caught off guard when certifications are due.
Supervisors: Can verify crew certifications instantly from mobile.
Managers: Can schedule and assign equipment with confidence.
Companies: Reduce liability, avoid OSHA fines, and keep job sites safe.
Best Practices
Encourage employees to act on mobile notifications right away.
Supervisors should check crew certifications at the start of each day.
Check the Certification Dashboard cards daily for at-a-glance compliance.
Use scheduling alerts as a planning tool. Don’t assign uncertified workers unless you know certifications will be updated before work begins.
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Tip: Employees can always access their certifications from the mobile app under More → Certifications, making it easy to show proof of compliance on site. |
Frequently Asked Questions
Do employees get notified about their own expiring certifications?
Yes. Employees always receive reminders for their certifications, even without manage permissions.What happens if someone tries to clock into equipment without the required certification?
A pop-up alert will appear, and they will be blocked from clocking in until the certification is updated.Where can supervisors check their crew’s certifications?
On the mobile app under Supervisor Tools → More → Certifications.