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BusyBusy Zapier Triggers and Actions Reference

Updated today

Zapier lets you connect BusyBusy with thousands of other apps to automate repetitive tasks, move data between systems, and improve communication between your field and office.

This article lists all available BusyBusy Triggers, Actions, and Search Actions that can be used when building Zaps, organized by category.

You can mix and match Triggers and Actions from different categories to create cross-functional workflows (for example, using a Safety trigger with a Project action)!

Before You Begin

Make sure you’ve already:

  • Connected your BusyBusy account to Zapier (Click HERE to learn more!)
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  • Have Company Admin permissions to access Integration Keys
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  • Have a Zapier account (Free or Paid)

Understanding Triggers, Actions, and Search Actions

Type

Description

Example

Trigger

Starts the workflow when something happens in BusyBusy.

“When a new project is created…”

Action

Performs a task in BusyBusy or another connected app.

“Create a new time entry in BusyBusy.”

Search Action

Finds specific data in BusyBusy before continuing the workflow.

“Find an employee before creating a time entry.”

Triggers

Organized by BusyBusy Capabilities

Time & Scheduling

  • New Time Entry Created
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  • Time Entry Edited
    ​

  • Break Entry Created
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  • Break Entry Edited
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  • Break Entry Deleted
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  • New Schedule Item Created
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  • Recurring Schedule Item Created
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  • Schedule Item Deleted
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  • Clocked In / Clocked Out Outside of Geofence

Projects & Job Costing

  • New Project Created
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  • Project Edited
    ​

  • Project Deleted
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  • Cost Code Created
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  • Cost Code Edited
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  • Cost Code Deleted
    ​

  • Budget Updated

Time Off

  • Time Off Request Submitted
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  • Time Off Request Approved
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  • Time Off Request Denied

Safety

  • Safety Inspection Assigned
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  • Safety Inspection Submitted
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  • Safety Observation Reported
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  • Safety Observation Processed
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  • Safety Observation Edited
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  • Safety Training Scheduled
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  • Safety Training Completed
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  • Safety Incident Reported
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  • Safety Incident Reviewed
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  • Safety Incident Completed
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  • Safety Incident Deleted

Photos & Documents

  • New Photo Uploaded
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  • Photo Annotation Added
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  • Photo Comment Added
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  • Document Created
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  • Document Deleted

JSAs (Job Safety Analyses)

  • JSA Created
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  • JSA Edited
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  • JSA Archived
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  • JSA Deleted

Other & System

  • Custom Daily Sign-Off Submitted
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  • Custom Daily Sign-Off Resolved
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  • Flagged Custom Sign-Off Question
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  • GPS Disabled

Actions

Organized by BusyBusy Feature Capabilities

Time & Scheduling

  • Create Time Entry
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  • Create Break Entry
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  • Create Schedule Item
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  • Delete Schedule Item

Projects & Job Costing

  • Create Project
    ​

  • Unarchive Project
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  • Create Cost Code
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  • Unarchive Cost Code
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  • Create Budget
    ​

  • Search Budgets (Single or Multiple)

Time Off

  • Create Time Off Request

Safety

  • Create Custom Training Material
    ​

  • Create Safety Bulletin Post

Photos & Documents

  • Create Document

Per Diem

  • Create Per Diem Request
    ​

  • Search Per Diem (Single or Multiple)
    ​

  • Search Per Diem Requests (Single or Multiple)

Groups & Employees

  • Create Employee Group
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  • Create Project Group
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  • Create Cost Code Group
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  • Search Employee Groups
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  • Search Project Groups
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  • Search Cost Code Groups
    ​

  • Unarchive Employee

Equipment

  • Create Equipment
    ​

  • Search Equipment (Single or Multiple)
    ​

  • Equipment Created
    ​

  • Equipment Deleted

Search Actions

Search Actions are useful when your Zap needs to look up information before continuing.

Available Search Actions include:

  • Search Time Entry Log (Single or Multiple)
    ​

  • Search Budgets (Single or Multiple)
    ​

  • Search Per Diem / Per Diem Requests
    ​

  • Search Equipment (Single or Multiple)
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  • Search Groups (Employee, Project, or Cost Code)

Examples of Combined Workflows

Here are a few examples of how customers are using these Triggers and Actions together:

Workflow

Description

Safety → Teams

When a Safety Observation is reported in BusyBusy, send an alert to a Microsoft Teams channel.

Time Off → Slack

When a Time Off Request is submitted, send a Slack message to the HR team.

Projects → Google Sheets

When a new project is created in BusyBusy, add a new row to a project tracking spreadsheet.

Equipment → QuickBooks

When new equipment is added, create a corresponding entry in QuickBooks for cost tracking.

Tips

  • The list of Triggers and Actions continues to grow. Check Zapier’s BusyBusy Integration Page for the most current version.
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  • You can chain multiple steps in a single Zap to create more complex workflows.
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  • Some apps in Zapier require paid accounts for multi-step automations—review Zapier’s plan details before building advanced Zaps.

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