Zapier allows you to connect BusyBusy with over 8,000 apps to automate repetitive tasks and move data between systems—without writing any code.
With Zapier, you can create automated workflows (called Zaps) that use Triggers, Actions, and Search Actions to send or receive data between BusyBusy and other platforms like Google Sheets, Slack, QuickBooks, or Procore.
This guide explains how Zaps work, what’s possible with the BusyBusy integration, and shows simple examples to help you get started.
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How Zapier Works
Each Zap you create in Zapier consists of a:
Trigger – the event that starts your workflow (e.g., an employee submits a time-off request in BusyBusy).
Action – the event that follows the trigger (e.g., send a Slack message or add a row in Google Sheets).
Search Action (optional) – an event that searches for specific data before performing another step (e.g., find an employee before creating a time entry).
You can chain multiple Actions together to create multi-step automations.
Example:
When a Safety Observation is submitted in BusyBusy (Trigger), Zapier searches for the assigned project (Search Action) and then posts a message to Microsoft Teams (Action).
Popular BusyBusy Triggers
BusyBusy supports over 85 triggers and actions. Some of the most popular triggers include:
New Time Entry Created
Time Off Request Submitted
Safety Incident Reported
Photo Uploaded
New Project Created
Daily Project Report Submitted
Popular BusyBusy Actions
Actions are what Zapier performs after a trigger event. Examples include:
Create Time Entry
Create Project
Create Schedule Item
Create Time Off Request
Send Bulletin Post
Simple Examples to Try
Example 1: Send a Slack Notification When a Time Off Request is Submitted
In Zapier, create a new Zap.
Select BusyBusy as your Trigger App.
Choose the trigger “Time Off Request Submitted.”
For your Action App, select Slack.
Choose “Send Channel Message.”
Customize your message (e.g., “New time-off request from {{Employee Name}}”).
Test and publish your Zap.
Example 2: Add New Projects to a Google Sheet Automatically
In Zapier, create a new Zap.
Select BusyBusy as the Trigger App.
Choose “New Project Created.”
Select Google Sheets as your Action App.
Choose “Add Row to Spreadsheet.”
Map fields like Project Name, Start Date, and Project Manager.
Test and turn on the Zap.
Example 3: Create a Task in Monday.com When a Safety Incident Is Reported
In Zapier, create a new Zap.
Select BusyBusy as the Trigger App.
Choose “Safety Incident Reported.”
Select Monday.com as your Action App.
Choose “Create Item.”
Map fields (e.g., Project, Description, Date).
Test and activate the Zap.
Tips for Success
Start small — test a single-step Zap before building multi-step workflows.
Use Zapier’s AI Copilot to describe what you want to automate in plain language (e.g., “Send me a text when someone clocks in outside the geofence”).
Monitor your Zap runs in Zapier’s Task History to confirm data is flowing correctly.
If a Zap stops working, check that your BusyBusy API Key hasn’t been revoked or changed.
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