Progress Tracking allows you to measure how much work has been completed on a project by assigning a unit of measurement to each cost code. This helps you understand project completion, compare progress to your labor budget, and estimate earned value in real time. Progress Tracking is a Premium BusyBusy feature.
How Progress Tracking Works
Progress Tracking connects three parts of your project:
1. Unit of Measurement
Assign a unit that represents the work being completed. Examples include:
Square feet
Cubic yards
Dump truck loads
Sheets or pieces
You can use any unit that fits your work!
2. Quantity Budget
For each cost code, enter the total quantity you expect to complete for the project.
3. Progress Value
Enter the value (typically dollars) that the cost code represents in your project bid.
Your total project progress value = the combined progress values of all cost codes.
This lets BusyBusy calculate:
Total work completed
Percentage of project completed
Earned progress value
Comparison to your labor budget
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To display progress inside budgets, make sure:
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Set Up Progress Tracking in a Budget (Web)
Sign in to BusyBusy on the web.
From the left navigation menu, select Budgets.
Choose the project you want to work with.
Select Create Budget or open an existing budget.
Add cost codes (if not already added).
For each cost code, enter:
Quantity Budget (total amount of work required)
Progress Value (the dollar value assigned to the cost code)
Labor Hours and Labor Costs (optional but recommended)
Review your overall project budget, which will now include:
Total labor hours
Total labor costs
Total project progress value
Select Save.
You now have a fully configured progress-based budget for your project!
Submit Progress Entries (Mobile & Web)
Progress entries are submitted by employees or supervisors at the end of their shift.
Submit Progress (Mobile)
Open BusyBusy on your mobile device.
From the dashboard, tap Progress.
Choose the project and cost codes you worked on.
Enter the quantity of work completed.
Tap Save.
Submit Progress (Web)
Sign in to BusyBusy on the web.
Go to Dashboard → Progress.
Select the project and cost code.
Enter the completed quantity.
Select Save.
Progress updates instantly in your budget.
View Progress Inside Budgets (Web)
After progress has been entered, you can see it inside your budget:
Go to Budgets and select the project.
At the top of your budget, view:
Overall progress percentage
Total labor hours used
Total labor costs used
Total progress value earned
Scroll through individual cost codes to see:
Quantity completed vs. quantity budgeted
Progress % for each cost code
Actual labor hours and costs used
Click a cost code to drill down into:
Employee actuals
Time entries
Progress entries
This gives you a clear picture of how work is advancing on every task.
View Progress in Other Parts of BusyBusy
You can also see project progress from:
Dashboard
The dashboard card shows your top four most active budgets, including:
Progress completed
Progress value
Labor used
Projects Page
Go to Projects.
Select a project.
Scroll to the Budget section.
View both budget totals and progress.
Mobile-Friendly Progress Tracking
Progress tracking is fully available on mobile!:
Create new budgets with cost codes
Assign quantity budgets
Set progress values
Enter progress daily
Edit budgets and add cost codes
Autofill totals when adding cost codes
You can access and update your project budgets anytime, anywhere.
Best Practices
Choose clear, consistent units for each cost code.
Enter progress daily to keep project status accurate.
Review progress vs. labor budget weekly to catch issues early.
Ensure supervisors and crew leads know how to submit progress.
Use progress values that align with your project bid structure.
CONTACT US!
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Email us: [email protected]
Call us: 435-292-7376