No more looking for a pen to sign a sheet of paper or remembering to turn it in! You can do all of that from your mobile device or the Web with busybusy. Your time card will be ready to sign when your organization's Pay Period has ended. This is how you approve your timecards.
Additionally, understanding the signature requirements for payroll export is crucial. In BusyBusy, all employees must electronically sign their timecards for the payroll period before payroll can be exported. If supervisor signatures are enabled, both the employee and their supervisor must sign the timecard to meet the requirements.
Enable Employee Digital Signatures
From the Web
From the Left Navigation Menu select Settings
Click on Time Card Approval
Select the Digital Signature box
Click on the box next to Digital Signatures to enable the feature
Enabling Lock Time Card on Approval will lock a time card from edits after it’s signed. Once a time entry has been signed & locked, the only way to make edits to those time cards is if you have permission to manage lock dates. Click here to learn more! |
From iOS
Select the three line icon on the top left
Select Settings
Select Company
Select Digital Signatures
Select the toggle switch to turn on
From Andriod
Select the three line icon at the top left
Select Settings
Select Time Keeping under Company
Select Digital Signatures
Select the toggle switch to turn on
Signing Employee Time Cards
From the Web
Select My Status on the left navigation menu
If your most recent time card needs to be signed, you'll see a blue banner at the top of the page. Click on Review & Sign
If you need to see or sign Time Cards from a previous Pay Period, use the < > buttons in the top right corner to navigate to a different Pay Period
From this page, you can see your Time Entries by the day, and if you want to see more info, click on the day, and you can drill down into the details
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From iOS
From your main Dashboard select Time Cards at the bottom
Select Pay Period
Use the left arrow at the top of the screen to view previous Pay Periods
Confirm that your hours are correct and click PRESS HERE TO SIGN
A box will pop up for you to sign the time card with your finger
Click Accept in the top right corner
From Android
From your main Dashboard, click on Time Cards
Use the left arrow key at the top of the screen to view previous pay periods
Confirm that your hours are correct and click PRESS HERE TO SIGN
A box will pop up for you to sign the time card with your finger
Click Accept in the top right corner
Note: You cannot sign the time card if you don't have cellular service. Signatures won't work in offline mode. |
Enable Supervisor Signature
Have your supervisors validate employees' time cards to process payroll with more confidence. Supervisors are able to review, check for any errors and sign off on completed time cards. You will first need to enable the feature in Company Settings from the Web or iOS or Android device.
In BusyBusy, unsigned timecards may still allow payroll export but will display a warning to prompt review. Salaried employees, even without hourly timecards, must sign for the payroll period. If supervisor signatures are enabled, both the employee and supervisor must sign before payroll export is allowed.
System Behavior for Missing Signatures
The system enforces signature requirements in different ways depending on the scenario:
Unsigned Timecards: If an employee's timecard is unsigned, the system may allow the payroll report to be exported but will display a warning about the missing signature. This warning serves as a prompt for employers to review and address the issue with the employee.
Salaried Employees: Even salaried employees without hourly timecards must electronically sign for the payroll period. The system will restrict payroll export until all listed employees have signed, turning the status indicators green.
Supervisor Signatures: If supervisor signatures are enabled, the system requires both the employee's and the supervisor's signatures before allowing payroll export. Assigning someone as a supervisor does not bypass this requirement.
From the Web
On the left Navigation Menu select Settings
Select Time Card Approval
Click on Digital Signatures
Select the box for Supervisor Signatures
Click Update
For this feature, you do need to have cell/data coverage in order to sign. This will not work in offline mode or with poor service. |
By understanding these requirements and system behaviors, you can efficiently manage payroll exports in BusyBusy while ensuring compliance with signature policies.
From iOS
Select the three line icon at the top left
Select Settings
Select Company
Select Digital Signatures
Select the toggle Enable Supervisor Signatures
From Android
Select the three line icon on the top left
Select Settings
Select Time Keeping
Select Digital Signatures
Select Toggle
Signing an Employee’s Time Card as a Supervisor
From the WEB
From the left navigation menu select Timesheets
Select Time Cards
Using the arrows in the top left corner, navigate to the correct Pay Period
Scroll through the Time Cards and review for accuracy
Click on the blue Click here to Sign
Sign in the box provided and click Submit
From iOS/Android
Select the three line icon (we call it a "hamburger" - always hungry!)
Select Employees
Click on the Employee
Select Time Cards
Select Pay Period
Select correct Pay Period using left/right arrows
Review and confirm that the Time Card is correct
Select Press here to sign under Supervisor Signature
Sign Time Card and select Accept